As
national boundaries blur, Exporters need to respond immediately to client
enquiries and orders. Leading exporters across vertical industries depend
on Chenab’s export management system (EMS) to effectively manage
their export growth.
An Export - Import Application for Exporters, Importers and EOU's
Export Management enables the effective management of the business of an exporter and importer. EMS is a complete solution and not just a simple documentation system. It computerizes all the operations of an export department and covers enquiry, negotiation, order confirmation, pre & post shipment documentation, L.C. tracking, realization, alerts and export benefits tracking (A/L, DFRC, DEPB & duty drawback).
The Import Management caters to Enquiry to Suppliers, Quotation from Suppliers, Order to Suppliers, Letter of Credit, Pre-Shipment Invoice, Bill of Entry, Custom Duty Tracking, Bond warehouse, Goods Issue, Supplier Invoice, Payments, Product movement and Licence Tracking.
Thus, as an importer, you can track and manage the goods, payments and documents through the Import life cycle and generate important reports. The Import department in an organization can function smoothly and efficiently, with the help of the Import module.
EMS generates Proforma, Order confirmation, Pre-shipment & Post-shipment documents as per the ADS format and various MIS reports like Export register. EMS also tracks the Export Benefits like Advance licence , Duty drawback, DEPB and DFRC.
EMS comprises of the following modules:
Order Processing: The Order processing module consists of Enquiry, Quotation & Confirmed Order.
Enquiry :- The system has a provision to monitor Buyer's Enquiries. Enquiry details consist of Buyer details, Item details, Payment terms, mode of Shipment and Packing Information.
Quotation and Negotiation:- Based on the Buyer's enquiries a quotation can be prepared and sent to the buyer to bid for an order. The system generates quotations from enquiries. Quotations can also be prepared without referring to any Enquiry. To facilitate negotiation, quotations can be revised and also created from existing quotations.
Confirmed Order :- The system maintains confirmed Buyer's Orders which are generated from Quotations. Confirmed orders can be prepared without referring to the quotation. They can also be prepared from existing confirmed orders. Scheduling of shipment of items and amendments to the confirmed order are also facilitated.
Letter
Of Credit :- EMS maintains Letter Of Credit (L.C.) details for confirmed
Orders.
Shipment:-
Shipment details may be of two types viz. Pre-Shipment & Post-Shipment
Pre-Shipment :- Pre-Shipment details are generated from Order Confirmation. There can be one or more pre-shipment invoices for each Confirmed Order.
Post-Shipment :- Post-Shipment details are generated from Pre-Shipment. An Export Invoice is generated from one or more pre-shipment invoices.
Realization :- It involves Realization details such as Export Invoice for which the payment is being realized, the currency, the exchange rate, the amount realized etc.There can be several realization entries for one Export Invoice and several export invoices for an L.C.
Alarm : The alarm module gives you the pending status of the transaction activities such as quotations, order confirmations and shipments. The pending status can be filtered company-wise and buyer-wise.
Export
Benefits : The export management system tracks Export Benefits such as
Advanced License ( D.E.E.C ), Duty Entitlement Passbook Scheme ( D.E.P.B )
and Duty Drawback. They could be pre-export or post-export.
Detailed
export benefit modules are also available as an option.
1.
Advance License (AL): An exhaustive Advance
licensing module takes care of various issues from the application for AL
to transfer,surrender and closure. The AL Application can be generated along
with a host of relevant MIS reports.
2. Duty Entitlement Passbook Scheme(DEPB): The DEPB module takes care of various issues from the application of DEPB (pre and post export) to transfer, surrender and closure. Besides generating the document for the DEPB application, relevant MIS reports are also provided
3. Duty Drawback: The main objective of the Duty drawback module is to track the Duty Drawback claimed money for import duty or excise duty paid raw material while exporting the items.
Documents
The following pre-shipment documents are generated as per the ADS format
1.
Pre-Shipment Invoice
2. Pre-shipment Packing List
3. GR Form in pre-printed format / SDF form.
4. Shipping Instructions.
5. Proforma Invoice
The following post-shipment Documents are generated as per the ADS format
1.
Export Invoice
2. Final Packing List
3. Bill of Exchange on plain paper and pre-printed format
4. Bill of Lading Instructions.
5. Certificate of Origin in pre-printed format.
6. Bank Certificate of Export.
7. Generalized System of Preferences (GSP) in pre-printed format.
8. Shipment Advice
9. Bank Negotiation Letter
Any document besides the above mentioned can be generated as per an exporter's needs or as required by the laws of the country.
The system allows part-shipment as well as clubbing export orders for shipment.
Reports :- The following MIS reports are generated by the system
1.
Enquiry Register
2. Quotation Register
3. Order Status reports
a.Item-wise
b.Invoice-wise
4. L.C. Status report
5. Sales Analysis report
a.Product-wise
b.Agent-wise
c.Country-wise
d.Buyer-wise
6. Export Register
7. DEPB Utilization Report
8. Advance Licence Tracking Report
9. Commission Tracking Report
Enquiry to Vendor :-
An Importer can raise an enquiry to Vendors.
Quotation from Vendors :-
EMS tracks Quotaions based on an enquiry. EMS can generate direct Quotation.
Purchase Order :-
EMS generates the confirmed Orders and prints Purchase Order. EMS also tracks the schedules for the order.
Letter of Credit :-
EMS tracks the LC details for Imports.
Bill of Entry
EMS tracks the Bill of entry details. EMS has a facility to mark each imported item in the bill of entry against the type of licence and licence no. If the item is imported against a licence and the quantity and amount of the items in respective licences will be debited. Once Bill of entry is made, EMS also has a facility to assign items to a physical location (i.e. bonded or non-bonded warehouse). This updates inventory of the respective warehouses. EMS calculates Custom duties.
Licence Tracking
EMS tracks the Bill of entry details. EMS has a facility to mark each imported item in the bill of entry against the type of licence and licence no. If the item is imported against a licence and the quantity and amount of the items in respective licences will be debited. Once Bill of entry is made, EMS also has a facility to assign items to a physical location (i.e. bonded or non-bonded warehouse). This updates inventory of the respective warehouses. EMS calculates Custom duties.
Bond 17 Tracking
Bond 17 can be tracked in EMS. This is linked with Imports Purchase, Exports sales, Job work issue and Job work receipt.
CT3 and Procurement Certificate
CT3 application & CT3 certificate in case of Local purchase, and Procurement Certificate application and Procurement Certificate in case of EOU will be generated from EMS.
Generation of Re-warehousing certificate/Warehousing certificate:
Re-warehousing certificate/warehousing certificate will be generated from EMS on the basis of information entered in EMS.
Permission application and Licence Tracking
Permission Application will be track material and the quantity, which can be issued for a period from and to. Information will also used to track the permission details.
Letter of Credit
For Importer
Application for letter of credit can be printed from the system. EMS will track limit, LC Balance and Purchase Orders against an LC.
For Exporters
Details of LC received
Generation of Re-warehousing certificate/Warehousing certificate:
Re-warehousing certificate/warehousing certificate will be generated from EMS on the basis of information entered in EMS.
Permission application and Licence Tracking
Permission Application will be track material and the quantity, which can be issued for a period from and to. Information will also used to track the permission details.
EMS is seamlessly integrated with leading ERP's like Oracle 11i, SAP, BAAN and MFG/Pro.
EMS integrated with Sales Order, Purchase and Finance module of ERP's. Information from various ERP modules can be pulled to EMS all documents and reporting related information for international trade can be done in EMS.
EMS has in build adaptors and bridges, which
ensures validation and security of data fetched from ERP to EMS.
